A Vicsmart application requires the following documents (at a minimum):
a) Application form;
b) Title documents;
c) Plans, and photos, if possible; and
d) Written statement outlining the proposed works and how the works meet the relevant provisions of the Planning Scheme.
Step by Step
a) Application Form
The application form can be downloaded from our website.
Select ‘Application for Planning Permit’ form. This is a fillable form, so please remember to ‘Print as a PDF’ to ensure all the details are saved. Alternatively, you can print the empty form, fill it out by hand, and either scan the document or drop it into the Port Fairy Office with the other application documents.
b) Title Documents
Title Documents are available on the Landata (Victoria) website
Select ‘I want to’, then ‘Order a copy of a title’.
Move down to the bottom of the page and select ‘Order Now’
Step 1 of 5: Specify Property - select one of the options - the Street Address or Lot on Plan are usually the easiest.
Enter the address details and select ‘Next’.
Step 2 of 5: Confirm property - when the property comes up, you can check it is the correct property by selecting ‘View and Confirm on map’ or if the property is correct, select ‘Confirm Property Details’.
Step 3 of 5: Select Certificates - for the purposes of a planning permit application, the required certificates are:
- Register Search Statement (copy of title); and
- Copy of plan.
If there is a Covenant or Section 173 Agreement on the land, you will need to download that as well.
Select the relevant boxes and then select ‘Next’.
The remaining steps (4 and 5) will enable you to receive the documents (via download/email) and get a receipt.
Save all documents as PDF’s for your application.
c) Plans and photos
All applications require scaled and dimensioned plans which will become ‘endorsed plans’ if/when the permit is approved. These plans need to show exactly what works are being proposed, and what the building/sign/fence will look like when the works have been completed. The minimum requirements are:
- Site plan to show existing development on the site and neighbouring development (if relevant), including setbacks and dimensions. For example:
- Floor/Elevation Plans or Signage Plan, all with dimensions (ie length/width etc)
- Site Photos
d) Written Statement outlining the proposed works and how the works meet the relevant provisions of the Planning Scheme
It is important to ensure that the proposed works are compliant with the necessary provisions of the Planning Scheme, and/or if any variation is being requested.
For example, if your site is affected by a Design and Development Overlay, the applicable Urban Design Guidelines can be used as a guide to assess your proposal. Check the DDO Schedule number on on our Urban Design Guidelines page
For example, the first page of ‘DDO12 – Heritage Commercial Area – Commercial Development (Character Area 5)’ looks like the diagram below: