Privacy
Council believes that the responsible handling of personal information is a key aspect of democratic governance and is strongly committed to protecting an individual's right to privacy. Accordingly, Council is committed to full compliance with its obligations under the Privacy and Data Protection Act 2014 (Vic) (Act). In particular, Council will comply with the Information Privacy Principles contained in the Act.
Privacy policy
Moyne Shire Council Information Privacy Policy(PDF, 174KB)
Personal information
This policy applies to personal information held by Council. Personal information means information or an opinion about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion, other than certain health or generally available information. For example, Council holds personal information on its ratepayers (eg names and addresses) in order to carry out its functions (eg planning, valuation and property services). It may also request personal information in order to provide education, welfare and other community services (eg child care services). In some instances, personal information may be contained on a public register (register of building permits, food premises and animal registration details).
Sensitive information
Council may also hold sensitive information. Sensitive information includes information or an opinion about an individual’s racial or ethnic origin, political opinions, trade union membership, philosophical or religious beliefs, sexual preferences or criminal record.
Collection
Council will only collect personal information that is necessary for its functions and activities. In some instances, Council is required by law to collect personal information. Council will only collect sensitive information where a person has consented or as permitted under the Act. If it is reasonable and practicable to do so, Council will collect personal information about a person directly from that person. When doing so, it will inform persons of the matters set out in the Act, including the purpose/s for which the information is collected, and will use lawful and fair means. If Council collects personal informational about a person from someone else, it will take reasonable steps to make you aware of these matters.
Use and disclosure
Council will only use personal information within Council, or disclose it outside Council, for the purpose for which it was collected or in accordance with the Act (eg where you have consented or where you would reasonably expect this to occur).
Security
Council will endeavour to maintain a secure system for storing personal information. Technological and operational policies and procedures are in place to protect personal information from misuse and loss and from unauthorised modification or disclosure. Council will dispose of personal information where it is no longer necessary to fulfil the purposes for which the information was collected or as required by law.
Access and correction
People can access their personal information by contacting Council's Privacy Officer. Access will be provided except in the circumstances outlined in the Act, for example, where the information relates to legal proceedings or where the Freedom of Information Act 1982 applies. If people think that their personal information is inaccurate, incomplete or out of date, they may request Council to correct the information. Each request will be dealt with in accordance with the Act.
Anonymity
Where lawful and practicable, Council will give people the option of not identifying themselves when supplying information or entering into transactions with it.
External contractors
While personal information is usually handled by Council staff, Council may outsource some of its functions to third parties. This may require the contractor to collect, use or disclose certain personal information (eg garbage collection). It is Council’s intention to require contractors to comply with the Act in all respects.
Complaints
If you a person feels aggrieved by Council's handling of personal information, they may make a complaint to Council’s Privacy Officer. The complaint will be investigated as soon as possible (but no later than 10 business days) and the person will be provided with a written response. Alternatively, people may make a complaint to the Privacy Commissioner (although the Commissioner may decline to hear the complaint if they have not first made a complaint to Council).
Changes
Council may amend this privacy policy from time to time
Privacy collection notices
FOI application Privacy Collection Notice
Freedom of Information Act 1982 Moyne Shire Council is collecting your information for the purposes of processing your Freedom of Information application under the Freedom of Information (FOI) Act 1982 (Vic). We require this information from you for the use of the Freedom of Information Officer to be able to communicate with you about your FOI application. The FOI officer may share your information with Moyne Shire Council’s Principal Officer, other FOI decision makers and our accounts area.
Where you consent to being identified as the FOI applicant; Moyne Shire Council may share this with third parties during the consultation process required under the Act. Your personal information will not be disclosed without your consent unless required or authorised by law. You may apply to Moyne Shire Council for access and / or amendment of your information.
If you have any questions or for further details, please call 1300 656 564. You can view how we handle your information via our website
Arts and Culture Advisory Group - expression of interest for members
Moyne Shire Council (Council[s]) is committed to protecting your privacy and is providing this opportunity to express interest in membership of Council’s Arts and Culture Advisory Group.
Your contribution will assist with the implementation of Council’s Arts and Culture Strategy.
Council seeks to support policies, programs and services (projects) that are responsive to gender, biology/environment, location, and diversity.
In this setting, the collection of any demographic information allows for grouping and analysing responses by demography and location of participants. This enables the promotion of gender equality; a main purpose under the Gender Equality Act 2020 (Vic) and aligns with the objects and principles. This information is optional to provide.
Mandatory information for assessment of your application is your name, address, and contact details (phone and email).
If you choose not to provide this information, we can't process your application without these as we will need to contact you before approving your application to join the Arts and Culture Advisory Group.
We will take reasonable steps to destroy or permanently de-identify information when required to do so by law.
For more information on Council privacy, please refer to our privacy statemen.
You may contact Council to request access to any personal information that we hold about you. Corrections to your information may be submitted to moyne@moyne.vic.gov.au
Consent
By submitting your responses, you acknowledge that you have read and understood all the information detailed in this collection notice and you consent to the retention of your information.
Snap, Send, Solve
Moyne Shire Council (Council[s]) is committed to protecting your privacy and is providing this opportunity to contact us and submit service requests online through Snap Send Solve, In person, phone, email and post.
Your contribution will assist with the improvement of Council policies, programs and services.
Council seeks to support policies, programs and services (projects) that are responsive to the needs of the community, to action requests in a timely manner and address concerns raised by members of our community.
Mandatory information for your submission is your name and contact details (phone and email). Should you wish to remain anonymous, you are able to contact us by phone.
If you choose not to provide this information, we can't process your service request submitted via Snap, Send, Solve without these. Please refer to Snap, Send, Solve Privacy Policy for more detail https://www.snapsendsolve.com/privacy-policy
Moyne Shire Council collects and retains your information as a requirement of the Public Records Act 1973 (Vic).
We will take reasonable steps to destroy or permanently de-identify information when required to do so by law.
For more information on Council privacy, please refer to our privacy statement
You may contact Council to request access to any personal information that we hold about you. Corrections to your information may be submitted to moyne@moyne.vic.gov.au
Consent
By submitting your responses, you acknowledge that you have read and understood all the information detailed in this collection notice and you consent to the retention of your information.