The Application Process

These will detail the information about the position, such as the duties and responsibilities, salary level, tenure, and working hours.

The information package will also set out the requirements of the role and the skills, experience and abilities we are looking for to help you assess your fit for the position.

Information packages are available on-line and hard copies can be requested by calling Customer Service on 5568 0555.

Seek further information if needed.

If you have any questions after reading the information package, contact the nominated contact officer with your queries. They have been listed as a contact as they have the most knowledge of the position and are the best person to speak with.

Write a Cover Letter.

Cover letters are the first part of an application that an employer reads, so they are a great way to introduce yourself and show how you will be a good fit for the position and for Moyne Shire. You can do this by keeping your letter relevant to the position and focus on the requirements for the role.

Cover letters don’t need to be long, less than one page is ideal.

Update your resume.

Resumes show the positions, duties and training that you have, so they should be kept up to date and relevant to the position that you apply for.

You must include:

Your contact details

• Your employment history including previous duties, volunteer work, or work experience
• Your education and training qualifications
• Any demonstrated skills that you possess
• Any special achievements
• At least 3 referees and their contact details
• Resumes should be no more than 5 pages long, 2 to 3 pages is ideal

Address the Key Selection Criteria

The Key Selection Criteria (KSC) sets out the skills, experience, qualifications and abilities that we are looking for in applicants for the role. They are a great opportunity for you to show us how you meet our requirements and to expand further on your resume.

The most important aspect of responding to selection criteria is to provide evidence or proof using relevant examples to support your claim. One way to do this is to use the STAR model:

Situation—Outline a specific time you showed the quality/skill.

Task—What was your role? What did you have to do?

Actions—What did you do and how did you do it?

Results—What did you achieve? What were the results of what you did?

A short, simple paragraph for each criterion is all that is required and should be completed as a separate document.

Current Referees

The names, position titles and contact telephone numbers of at least three professional (work-related) referees must be provided. These should include a direct supervisor and/or a current employer.

Proof read your application

Your application may be the first interaction we have with you, so it is important that it is professional and makes a good impression. Proof read your work to check for any spelling errors or typos prior to submitting your application.

Council is pleased to accept all applications for positions and does not favour hand written applications over typed applications or vice versa. However, all applications should be neat and legible for ease of reading. Please staple together all information; do not enclose your application in a folder.

Applications for positions can be submitted through the webiste, via post or delivered by hand to our council offices in Port Fairy, Mortlake or Macarthur.

All applications will be treated with the strictest confidentiality.

Posting your application:

All posted applications are to be addressed as follows:

Confidential – “Name of position”

Human Resources Officer

Moyne Shire Council

PO Box 51

Port Fairy VIC 3282

Alternatively, applications may be submitted via email to: jobs@moyne.vic.gov.au

Applications for positions must be received by the nominated closing time. Applications received after this time will not be considered.

All applicants will be contacted by the people and culture unit to confirm receipt of their application. This notification will be via email, or via post when no email address is received for the applicant. If you do not receive confirmation that your application has been received, please check your “junk” email folder prior to contacting council.

All applications will be shortlisted by a selection panel of no less than two individuals once applications close. Candidates are assessed against the key selection criteria for the position and against the other applications received. Considerations include the applicant’s fit with our culture, the team, and the duties to be performed.

Although timeframes may vary, shortlisting is usually completed within two-weeks of the closing date. You will either receive a phone call inviting you to an interview for the position, or written notification that you have been unsuccessful within four-weeks of the closing date

All shortlisted applicants will receive a phone call to be offered an interview and will receive written confirmation of the interview time, date and location once agreed

Where practical, all interviews will be conducted face-to-face with a selection panel of three individuals. Candidates will be asked a selection of pre-determined interview questions and may also be required to complete a practical test, element or presentation relating to the position or the key selection criteria for the role.

Applicants selected for interview who have any special requirements or require assistance for the interview process are asked to inform the people and culture Unit to ensure necessary arrangements are in place.

Following interviews being conducted, the panel will decide upon a recommended applicant who will be invited to undertake all relevant pre-employment checks for this position. The checks required will vary dependent on the role to be offered, but may include:

• At least two reference checks
• A police check
• A pre-employment medical
• Confirmation the employee holds all relevant qualifications and licences for the position including:
  • Drivers licence
  • Formal qualification/s
  • ‘Employee’ level Working with Children Check or VIT registration
  • First Aid and CPR certificate
  • Plant tickets

  All documentation needed to complete the required checks will be forwarded to the employee for completion once they have been determined to be the preferred applicant and is to be returned to jobs@moyne.vic.gov.au

An offer of employment will be formally made once a preferred applicant has returned and satisfactorily passed all required pre-employment checks.

Once verbally accepted, a formal letter of offer pack comprising the letter of offer, position description and relevant HR forms (contact details, tax file number, etc.) will be forwarded to the applicant via email.

All interviewed applicants unsuccessful in obtaining the position will be notified of the outcome of the position via phone call at this stage.